Bookmark and Share Resources

LTDL rolled out some new features today that will make viewing, saving and sharing documents even easier:

We have added a "Bookmark" button to the homepage, the multimedia collection page, and every document PDF page. Clicking on this button allows you to save the page/document you are viewing to your Facebook, Del.icio.us, Digg, Google Bookmarks and Furl accounts (to name just a few) and share it with others.

When you open a document as a PDF you will notice, in addition to the "Bookmark" button, new functionality at the top of the document above the Adobe toolbar...



From the PDF you are now able to navigate to the Next/Previous Bates numbers, add the document to your bookbag, and go directly to the pURL page with the permanent bookmark link.

As always, we need your comments and feedback - Please let us know how these features are working for you.

Tobacco Documents Bibliography Updated

We have added 12 new items to the UCSF Tobacco Documents Bibliography. Every quarter we search for papers, reports and books that have been written using the tobacco documents - if you notice we have missed a paper or you have authored a work that is not listed, please contact us using either the "Contact Us" link on this News Blog or through the LTDL website.

New PM Docs Posted

112,571 Philip Morris (PM) documents were added to LTDL today, March 10, 2008.

To find these new additions, conduct a search for documents added to LTDL on March 10, 2008 --> Enter "ddu:20080310" in the Expert Search box without quotes.

LTDL now contains 43,997,241 pages in 8,262,833 documents.

Additions to the Tobacco Documents Bibliography

Fourteen (14) new papers have been added to the UCSF Tobacco Documents Bibliography. This comprehensive bibliography lists scholarly articles, books and reports based on the research and analysis of tobacco industry documents. We update this bibliography quarterly - if you have an article you think should be included, please Contact Us.

New Documents Added!

We have rolled out another update of LTDL that includes many new industry documents as well as a new "User Preferences" feature.

Document Additions:
- 135,000+ Philip Morris documents
- 356 RJ Reynolds documents (259 from 2006 and 2007)
- 7900 Tobacco Institute documents from the Roswell Park Cancer Institute

Total added: 444,296 pages in 143,878 documents!

New Features:
User Preferences -
We have added a User Preferences feature to allow you to set display preferences for an entire session. These settings include: Long or short display, sort order, and the number of results per page. User preferences will apply to searches done in basic, advanced and expert search modes and will remain for the entire session or until you change the preferences. The User Preferences page can be found under the "PREFS" tab in the Search section.

Help Pages Have Moved -
In order to accommodate the new User Preferences feature and to consolidate all of our Help screens into one area, we have moved the Search Help pages. FAQs and the Search Help pages are now accessible from the top level Help button next to "About the Library"

Please let us know how these features are working for you. As always, we appreciate any comments and feedback!

We've Reached 8 Million Documents!

We released a new version of LTDL today which contains document additions and new features. The following additions bring the total to 8,006,384 documents!

Document Additions

-103,494 new Philip Morris documents
-18,040 new Tobacco Institute documents provided by Roswell Park Cancer Institute (RPCI). Please note some of the document dates in the metadata may be inaccurate.
-593 new DATTA transcripts

New Features

Next/previous Bates:
Now, when you view a document's record (either from the pURL page or the search results), you will notice arrows before and after the document's bates number(s). Clicking on the arrows allows you to “page” to the previous or next Bates number in that collection.

For those already familiar with this feature in BATDA, this is useful for exploring the documents that surround a particular document or may have been attached at one time. Please note, Bates numbers are only valid within a collection - for instance, the very last bates number in the Philip Morris collection would not have a "next" bates.

E-mailing Bookbag:
Users are now able to email their bookbag to more than one email address.
To do this, Enter 2 or more email addresses in the "To" field, separated by commas.

Documents Added, New Features and Fixes

An updated version of LTDL was released today containing new documents as well as some new features and fixes.

Additions to the UCSF Tobacco Industry Videos Collection at Internet Archive:
Twenty seven (27) tapes from the Roswell Park Cancer Institute collection, which contains videos from the Tobacco Institute and Council for Tobacco Research, have been uploaded to the UCSF Tobacco Industry Videos collection on Internet Archive (IA). These are available for immediate viewing or downloading. To find these available videos, search LTDL for records that have “RPCI” in the “special collection” field and “IA” in the “access” field (Example - speccoll:rpci access:IA)

The UCSF Tobacco Industry Videos collection now contains more than 500 items. If you have questions or need additional information please contact Polina Ilieva, Project Archivist at (415) 476-1024 or by e-mail - polina.ilieva(at)library.ucsf.edu


Document Additions to LTDL:
-219,906 new Philip Morris documents have been added to LTDL. The vast majority of these are from Barbara Schwab, et al. v. Philip Morris USA Inc., et al.

-2164 RJ Reynolds documents have also been added.


New Popular Documents section: California's Tobacco Propositions
The UCSF Library's Tobacco Control Archives previously contained a selected documents collection known as the "California Documents from the State of Minnesota Depository." This special collection has been has been modified and moved to the Popular Documents section of the Legacy Tobacco Documents Library.

A companion to "Tobacco War: Inside the California Battles" by Stan Glantz and Edith Balbach, this research collection provides insight into industry plans to fight local smoking initiatives, weaken enforcement of and support for California's 1995 smoke-free workplace legislation, and undermine California's tobacco control program.

Dates are more "readable" in document records:
While the date fields in each document are still in the YYYMMDD format, we have added an additional format of "Month Day, Year" (for example, October 15, 2000) for each date field where there is a full date available. We hope this will help users scan the results when looking for documents with specific dates.

Users are now able to exclude "file folders" from a search:
This exclusion is done by default in the Basic and Advanced Search screens. In the Expert Search screen, users will now have a check box to "exclude folders". This exclusion only applies to documents that have "folder" or "tab" in the Document Type (dt:) field and are 1 page in length. If you want to include folders in your search, simply uncheck the box.

MSA Collection choice:
In the collections box on the search screens, users could previously choose "all", to search all collections, or "none" to clear the boxes for individual selection. Users now have the option to choose “MSA” in all three search screens. This will select just the seven Master Settlement collections (PM, RJR, Lorillard, B&W, AT, TI and CTR).

As always, we value your input on these new features and fixes! Please contact us with any feedback, problems, or praises.

New DOJ Collection and New Features

An updated version of LTDL has been put into production today with a new special collection as well as help for RefWorks and a new format for PDF links:

The Legacy Tobacco Documents Library has added the "US Department of Justice" collection:
The United States Department of Justice collection is a special collection of documents that defendants in United States v. Philip
Morris, et al. initially withheld from production to the United States on grounds of privilege or other protection but were since deemed releasable.
This collection includes both voluntarily-produced documents and documents produced subject to court compulsion.

To search this special collection, do a fielded search for the term justice in the special collection field - speccoll:justice

For more information on this collection please consult our page - About the Collections.

Help for RefWorks and tobacco documents:
RefWorks is a web-based bibliographic management application similar to EndNote. Because it is web-based, you are able to access
and share your RefWorks personal citation database from anywhere via the Internet -- on campus, at home (via VPN), or abroad.

The Library at UCSF has acquired a site license for RefWorks and an account is free for UCSF students, faculty, and staff.
We have created a set of full instructions on how to format tobacco document citations using RefWorks - please access the RefWorks help page for more information.

Permanent link to PDF of a document:
Users have found it beneficial to bookmark the actual PDF of a document (not just the pURL record) so we have created a permanent link format for PDFs. Notice the notation /pdf follows after the original pURL format --
ex: "http://legacy.library.ucsf.edu/tid/vpq85d00/pdf"

This should help to standardize the links and guard against any broken links to documents.

Document Additions:
In addition to a new release of LTDL, we have added over 13,000 new documents to the British American Tobacco Documents Archive (BATDA) bringing the total to 6,642,841 pages in 1,428,269 documents.

Please contact us with any questions or problems - we always look forward to hearing about how these new collections and features work for you!

New Documents on BATDA

We have recently added thousands of new documents to the British American Tobacco Documents Archive (BATDA). As of September 18, 2007, BATDA now contains 6,545,399 pages in 1,415,146 documents - http://bat.library.ucsf.edu.

New Features and Fixes

Welcome to the new LTDL News & Announcements Blog:
We have switched to a blog format that not only allows comments on each post but also allows you to subscribe to updates by RSS feed or by email. We hope to use this blog to better inform users regarding library additions, features, site maintenance and workshops. Subscribe today using the "Subscribe to this Page" links on the right hand side.

Phrase Searches include stop words:
It is now possible to search the document text for an exact phrase even if it includes those commonly used words (“stop words”) such as “it”, “the”, “a” and “and” that formerly were excluded from searches. Please note - in order for this to function properly, make sure the phrase you are searching for is enclosed in quotes (“ “).

Every document in LTDL now available as a PDF:
All of the records now contain PDFs but please note - currently, about 5,000 of these are non-searchable PDFs, meaning that once you open the document as a PDF, you cannot search for terms within the PDF text itself. We are committed to making every PDF searchable so look for updates on this feature.

Faster Searches:
Changes to the LTDL index have resulted in searches roughly 3X faster than before!

Fuzzy Searching:
We have upgraded the fuzzy search feature which finds words that are "close" in spelling to the search term (i.e. “coumarin~” finds coumadin, coumerin, coumaric, etc. ) This is especially helpful when searching text that has been OCR’ed.
See the LTDL Search Help for more information on fuzzy searching.

Bibliography Additions

14 new resources have been added to the UCSF Tobacco Documents Bibliography on the Galen Library website.

New Collections and Features

Liggett & Myers Collection and RPCI Records Added

• Approximately 400,000 pages of Liggett & Myers internal documents have been added to the Legacy Tobacco Documents Library. In 1997, Liggett & Myers, the smallest of the five major tobacco companies, became the first to settle lawsuits in 22 states and to help state prosecutors litigate against the nation’s biggest cigarette manufacturers by providing evidence of industry strategies and tactics. Because of their early compliance with prosecutors, L&M was not included in the Master Settlement Agreement stipulation for creation of company document websites, meaning these documents exist nowhere else in electronic format.The new Liggett & Myers collection can be searched in conjunction with the other tobacco company collections or as a single collection.
• Roswell Park Cancer Institute (RPCI) has scanned the document collections of the Tobacco Institute and Council for Tobacco Research whose collections also contain several thousand audiovisual tapes which focus primarily on tobacco industry public relations efforts. The records of these new resources have been integrated into the LTDL Multimedia Collection and are available for viewing through RPCI.

Basic Search Tutorial Available
Those new to the LTDL site can now view a tutorial that provides a quick overview of how to conduct a basic search on the documents. The tutorial can be found on the home page as well as on the Search Help page.